1. Letter Heading: The letter heading typically includes the sender's address and the date of writing. There are two common styles: block style and semi-block style.
2. Inside Address: The recipient's name and address are written at the top left corner of the letter, one to two lines below the letter heading.
3. Salutation: The greeting used for the recipient, placed at the top left corner, starting from the second line, with each word's first letter capitalized and terminated with a comma.
4. Body: The main content of the letter starts from the next line below the salutation, with the first word of each paragraph indented by three or five spaces.
5. Complimentary Close: The complimentary close is a polite expression used to address the recipient. It is written one to two lines below the body, starting from the center or slightly to the right, with the first word capitalized and followed by a comma.
6. Signature: The signature is placed one to two lines below the complimentary close, starting from the center and slightly to the right.
7. Enclosures: If there are any attachments, indicate them at the bottom left corner of the letter.
8. Format Templates: Mastering these templates allows for the preparation of most English letters. If English proficiency is lacking, translation tools can be used for assistance. Tools like XunJie Translation, YouDao Translation, and CNKI Translation Assistant are recommended. They support multiple language translations, including text, voice, and image translation, as well as functions for searching academic references, making the writing process more manageable. With these tools and format guidelines, even those with a weaker English foundation can produce well-structured and accurate English letters. Mastering these techniques will make your English letter writing more proficient.
